A leading US-based manufacturer with over tens of thousands of employees faced significant challenges managing their recruitment processes in Japan for many years. The company's HR team, consisting of an HR manager and an HR admin assistant, struggled with an inefficient system that relied heavily on Excel spreadsheets for candidate information management and tracking. 

This manual process was not only time-consuming but also prone to errors and data loss, especially when dealing with a high volume of applications from more than 50 external agencies, causing reputational damage in the market and strained relations between HR and the business leaders they support.

In May 2024, the company implemented Zookeep's Applicant Tracking System (ATS), which revolutionized their recruitment workflows as follows:

**Centralized, Compliant Candidate Management**

- The organization now efficiently tracks and monitors candidates and agencies in a single platform including strong engagement from business-side users given its user-friendly interface and high degree of accessibility.

All CVs are hosted on an enterprise-grade cloud platform, improving the organization's data governance and privacy management. This was a critical topic of discussion, considering that the company is publicly traded.

**Operational Automation Driving Efficiency**

Zookeep's ATS significantly helped the organization shift from a manual data entry operation to one with various automation. This allowed the organization to focus on more strategic tasks, such as candidate engagement, nurturing, and more.

**Fully Localized Japanese Language**

- Ensuring a seamless experience that drives increased adoption among local staff.

- Providing comprehensive pipeline overviews empowers local and regional leadership with the insights needed to make informed decisions.

**Enhanced Agency Collaboration**

- The platform provides a centralized hub for seamless interaction with external agencies, improving communication and efficiency in the sourcing process.

- Agency satisfaction increased due to the collaborative nature of the ATS, which streamlines the entire recruitment ecosystem and keeps agencies up to date about their candidates’ progress with clients.

**End Results and Impact**

- The system allowed the company to speed up its hiring process, reducing time-to-hire metrics and improving its ability to secure the required talent.

- The HR team is now fully up-to-speed on hiring pipelines, reducing the need for manual reporting and excessive internal communications to get aligned on progress throughout their hiring funnel.

- The system's automation capabilities reduced the necessity for one HR admin headcount, resulting in additional cost savings for the company.

By adopting Zookeep's ATS solution, the company has optimized its recruitment operations and achieved tangible benefits in terms of time and cost savings. 

The success metrics demonstrate the system's effectiveness in streamlining the hiring process, improving collaboration with external agencies, and enhancing overall recruitment efficiency for this large-scale automotive electronics supplier.

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If you are interested in discovering how Zookeep can benefit your organization, please contact us for further details.

ZooKeep provides end-to-end talent solutions that drive competitiveness in talent teams through its approach encompassing "People, Process, and Technology." Combining deep expertise in strategic HR, talent management, and hiring with our industry-leading ATS/CRM hiring platform, we help companies navigate organizational transformation, optimize talent operations, and secure the talent they need to succeed.